Minutes of Committee Meeting held on September 6th, 2001, at 7.40pm
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Present: Huntress, Debbie, Debbledee, Greg. Apologies: Snow, troy. | |||
| 1 | Constitution Items: The following items are carried over as items to be discussed from prior meetings and as new items to be looked at and discussed. | ||
| 1.1 | The constitution states - "If there are insufficient nominations for a position, then nominations can be taken from the floor at the Annual General Meeting", does this mean that if there are fewer than 2 nominations for a position then nominations a re open to the floor (one isn't sufficient to vote on, if after it has been thrown open to the floor there is still only one candidate for a position then it is automatic that this person is elected). | ||
| 1.2 | Proxy votes being accepted at meetings other than the AGM. As the constitution only details proxy votes in reference to the AGM (section 6.5.1), and it is not mentioned for other meeting types, that does not translate to it not being allowed. | ||
| 1.3 | (from section 6.3.1 of the constitution)"The Executive Committee must, on receipt, in writing, of at least ten per cent of the total number of members or ten members, whichever is the greater, convene an Extraordinary General Meeting." At this early stage this figure is too high and it is suggested that we change ten members to 4 or 5 members but keep it as "or 10%".
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| 1.4 | (from section 6.2.4 ii of the constitution) "Must be signed by the proposer and the seconder as well as the candidate". This needs to have the statement that the proposer can in fact be the candidate as was already agreed to in past meetings. | ||
| 1.5 | Huntress further suggested that maybe deadlines for nominations, reports, etc for the AGM be shorter, such as 21 days rather than 28 days. | ||
| 2 | Constitution: It is preferred that as many current members have input to the constitution changes and redefinitions as possible. To this end it is hoped that we can arrange a new meeting with as many, if not all, present as possible. In the mean time Huntress will look once more at all the models, especially the example state model and prepare a new document with currently proposed changes, worded as discussed and as required, for our next meeting. It has been suggested that we really need to start from scratch rather than base ourselves too much on another states model as this is partly why problems have arisen. | ||
| Meeting Closed: : 8.30pm | |||
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