Minutes of Meeting held on November 8th, 2000, at 6.30pm
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Present: Dragon, princess, Huntress Apologies: Snow, Debbie, Troy
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| 1 | Election of Committee Members: | ||||
| 1.1 | Due to the relocation interstate of Derek and Kathy a new President had to be elected and it was decided to remove the position of assistant secretary for the time being. | ||||
| 1.2 | Huntress informed the committee that she had communicated with Debbie earlier in the day and had her proxy for voting. | ||||
| 1.3 | princess nominated Dragon for President and the proposal was passed unopposed. | ||||
| 1.4 | Huntress nominated Snow as an ordinary Committee member, which he accepted via phone and the nomination was passed. | ||||
| 2 | Business Arising: | ||||
| 2.1 | Constitution model for our organisation: - All changes from the last meeting were made with the exception of the following: | ||||
| 2.1.1 | Executive positions are to be for bi-annual terms with the President and Public Officer to be elected in alternate years to the Secretary and Treasurer, so as to provide continuity within the association. The President and Public Officer with come up for re-election next year. This information is still to be added to the constitution. | ||||
| 2.1.2 | Position of Public Officer is still outlined in the constitution. | ||||
| 2.1.3 | References to items being submitted in writing only, still need to be defined as writing or email, or a definition of what is acceptable needs to be defined at the beginning of the documentation.
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| 2.2 | Consensual 2001: | ||||
| 2.2.1 | Proposals for Consensual 2001 are meant to be submitted by the end of November this year to the Canberra Consensual Committee that ran this years convention. | ||||
| 2.3 | 'National' email list: | ||||
| 2.3.1 | There is now two 'National' lists, with the new one being an attempt to move and close down the old one by the Qld CLA President. | ||||
| 2.3.2 | The list which Derek mentioned was actually the new email list, which has only just started up, while the one Huntress thought he referred to was the old list, so Huntress will have to send details of the new list to people. | ||||
| 3 | New Business: | ||||
| 3.1 | Constitution model for our organisation - Having gone over the constitution with the new changes Huntress proposed the following further alterations: | ||||
| 3.1.1 | Office Bearers: | ||||
| 3.1.1.1 | Secretary - | ||||
| 3.1.1.1.1 | First point about notice of address belongs under description of Public Officer. | ||||
| 3.1.1.1.2 | Duty to inform of meetings not arrange them. | ||||
| 3.1.1.1.3 | Not their duty to co-ordinate sub committees. | ||||
| 3.1.1.2 | President - | ||||
| 3.1.1.2.1 | Duty to arrange and set meetings. | ||||
| 3.1.1.2.2 | Duty to co-ordinate sub committees including Chairperson. | ||||
| 3.1.1.3 | Public Officer - | ||||
| 3.1.1.3.1 | Must lodge notice of their address. | ||||
| 3.1.1.3.2 | Books should be available using the same conditions as outlined under Register of Members. | ||||
| 3.1.1.4 | All Executive Committee Office Bearers should be residents of the State. | ||||
| 3.1.2 | References to 'general' meetings be defined better. | ||||
| 3.1.3 | Proxy votes should be given in writing and only be for agenda items. | ||||
| 3.2 | Consensual 2001: Proposed that due to a lack of apparent support we not put in a bid for Consensual next year. | ||||
| 3.3 | princess proposed that Dragon announce the next committee meeting, rather than Huntress, and ask for suggestions of alternate times etc that people may be able to attend, to get as many other people to turn up as possible. Huntress further suggested that we also have the meeting at a place other than Anandamide, such as Fleet Street Cafe for the same reasons. | ||||
| Meeting Closed: 8.35pm | |||||
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